Modern life is so fleeting that it seems that the time in the knocking has significantly diminished. And if even in the not so distant past century there were 24 hours, now it seems to be a maximum of 20. And if you subtract 8 hours for sleep and 8 hours for work, then there is absolutely no time left for life. It seems that modern technological inventions, it would seem, should save a lot of time: smart technology helps us to quickly cope with homework, save time on movement - transport, work issues can be solved without leaving the computer connected to the network. Nevertheless, it is becoming more and more difficult to manage everything on time. Especially at work. Working time is often inversely proportional to the tasks that the job description and leadership requirements set before us. How to manage everything at work and become a time lord?
How to make work time work for yourself?
Instructions for organizing working hours will help:
- correctly plan working hours;
- prioritize;
- concentrate on the main thing;
- easy to invest in a set timeframe;
- be ready for force majeure;
- do the work quickly, but effectively.
Buy a beautiful organizer for work time planning
Take the first step of self-organization through the threshold of the stationery store, and get a nice working diary. Such a purchase excellently stimulates, causing a desire to make notes and notes. The organizer picks up the internal importance and creates a business image, but its main merit is that it organizes time and you can see the general picture of your employment. In addition, by developing the habit of running a business diary, you become disciplined. And this is the main quality of a person who knows how to rationally manage time.
Plan your work day, week, month
The management of working time begins with the planning of the day. But it's better if you train yourself to plan your work for a month ahead, supplementing the weeks with new upcoming tasks. Goals, tasks, plans and timetables, fixed on paper, will be fulfilled faster than oral ones. Next to the tasks, put a check mark with the deadline for their completion.
Provide working force majeure
Life is remarkable for its talent of improvising and making unforeseen situations even in the most carefully planned working day. Therefore, it is better to "plan" these force majeure, and organize your schedule so that it has time with a margin. The presence of such a "tail" will allow without significant losses to cover suddenly falling on the head of affairs. This is especially important when working with an unregulated operating mode. If the force majeure does not happen, the released time can always be used for recreation or for unhurried execution of current tasks.
Determine the priority of cases
Problems are different in importance. The priority should remain the most urgent, important and complex cases. With urgent and important everything is clear, but complex issues (although, perhaps, less important) should be addressed in the first place, because they are usually unpleasant. At the end of the day, there may simply not be enough desire and determination, and accordingly, and strength. Stretched in time tasks take away a lot of energy, because you carry them in a heavy load in your head. You are constantly coming back to them mentally and you are expending colossal forces, even before you have begun to implement them. The habit of determining the degree of importance of cases will allow efficient distribution of forces and time.
Competently manage laborious and small businesses
Difficult cases try to break into several parts. So they seem to you insignificant, so, simple in execution. But in small, uncomplicated and unimportant tasks lies a dangerous dirty trick. All non-urgent calls, work correspondence, electronic correspondence or order on the desktop, if not met on time, will grow into a large volume and will hang with the Damocles sword. Therefore, master the main rule of "two minutes": work, which requires no more than 10 minutes, do as you receive it. She will not take much time, but such a habit will save you from working blockages.
Do not let your time steal
If you had only once set yourself the goal of gathering seemingly insignificant minutes for smoke breaks, hanging up in social networks, personal telephone conversations, tea parties and empty conversations with colleagues, you would be very surprised at the amount of time that goes into nowhere. Of course, you can not completely exclude these distractions, but they can and should be reduced. Get rid of the bad habit of smoking or reduce the number of smoke breaks, minimize online social networking, prohibit frequent breaks for coffee and ask relatives and friends not to bother you without the urgent need during working hours.
Delegate work authorizations
Do not hesitate to shift the bulk of the work on the shoulders of colleagues. Especially if you are trying to change your job in your profession. But even if you only had a job with your work, ask less busy people to help you with the report, shifting to them feasible tasks. And better go with the request of the division of labor to the superiors. Let you officially give out assistants. Otherwise, your salary should correspond to an exorbitant workload. Then you will understand why your work schedule went beyond working hours.
Always plan in the course of work rest
Any, even the most dense work schedule, should contain time for rest. Do not bring yourself to the condition of the driven horse. It is unlikely that someone will appreciate it, but your effectiveness and value will be under big question. In addition, you yourself quickly lose interest in the work, but most importantly - your physical and moral health will suffer. Only in extreme cases prolong the work at the expense of rest. When you make your work plan, be sure to reserve at least a minute for a short rest, take your time for lunch and plan breaks in working with your computer. And it will become a good habit to allocate 20 minutes to yourself after dinner to sum up the work done, compare the time spent with the tasks accomplished and adjust the current goals. This will keep time under control, and therefore, be his master.